supplier travel and related expense policy
I. Travel and Related Expenses
All domestic tickets should be booked and issued as an electronic e-ticket. As a general rule, all flights should be booked as far in advance as possible to take advantage of the lowest fares. Barring extenuating circumstances, domestic flights must be booked 14 days in advance and international flights must be booked at least 21 days in advance of travel, except in a situation where there is a critical business need to travel within the minimum advance booking period. Such cases must be approved in
advance by Energizer management.
Suppliers must travel at the lowest fare providing reasonable schedules and logical routes, including one-hour earlier or later departure times and/or alternate airports. As a result, there will be
occasions when departure or arrival times may need to be adjusted to obtain lower fares.
At a minimum, suppliers should accept the lowest non-refundable coach fare offered
on any regularly scheduled full-service airline. If a lower priced connecting flight arrives
within 90 minutes of a direct flight, the connecting flight should be booked.
Suppliers must not specify "upgradeable" fares if a lower-priced fare is
available. Suppliers also may not
specify a particular airline or routing if it results in a higher fare than
otherwise would be available.
Inter-Continental Travel:> Flights originating and
terminating within different continents are considered international.
Example: Flights originating within Asia and terminating within North America,
South America or Europe would be considered international/inter-continental
|Point of Origin
* Remote European locations (Caribbean or Pacific territories) are considered international not domestic
Cabin Class Policy: Business class is allowed on
international trips where any one segment between continents exceeds 6 hours in
the air. Business class is also
acceptable when the traveler chooses to fly overnight to their destination.
|Airline Class of Service|
< 6 hours
> 6 hours
should stay in known hotel chains which provide a safe and comfortable
atmosphere. Discretion should be used to
avoid premium hotels. When traveling to
Energizer locations, suppliers should use specific hotels with which Energizer
has negotiated rates. For a listing of
these hotels, please contact BCD Travel at (800) 543-4867. When making reservations, please ask for the
preferred car rental company is National/Enterprise. When working for Energizer, suppliers should
use National/Enterprise under Energizer’s negotiated rate. To get the Energizer rate, use Emerald Club
#XZ01400 during your reservation. When
using this Emerald Club number, do not accept the additional insurance
coverage. Insurance is already included
in the Energizer rate. If traveling
alone or with a small group, car size should not exceed Intermediate. If traveling with a larger group, accommodations
should be made to minimize car rental expenses (including larger vehicles to
fit more persons).
modes of transportation (taxi, bus, limo service, highway tolls, etc) will be
reimbursed at actual cost.
1) Meal expenses (food, beverages, snacks,
taxes, tips, etc.) must be kept within a daily maximum of $75 (US$) or the
lower maximum amount for domestic traveler defined in an Area’s local domestic
travel policy. Please note that this is
a daily meal expense maximum and not a per diem. Meal receipts must be submitted for
reimbursement in compliance with the local Area/Country policy requirements. It
is recognized that travel expenses are incurred in local currency (other than
the U.S.) and that the local equivalent amount of this USD cap is subject to
expenses which cover more than one individual require an itemized receipt and a
list of participants and affiliation.
2) Invoices or supporting documentation
should itemize all expenses in the line items where the total for the category
exceeds $75. Itemized receipts for credit card purchases are required for
transactions $75 USD (or local equivalent) and above. An itemized receipt is
required for any cash expense over $25 USD (or local equivalent).
third-party expenses will be reimbursed at actual cost. A copy of all receipts for individual
expenses over $75 must be submitted with invoices.